July School Roll Return

This is the main index page for July School Roll Returns. From here you can access the roll return collection forms, guidelines for completing the roll returns, and code tables relevant to the roll return.

Introduction

The Ministry of Education carries out statistical collections (roll returns) from all schools in New Zealand at 1 March and 1 July each year, in line with the statutory requirements as detailed in the Education Act 1989.

The Ministry uses the data provided through these collection exercises in a number of ways: to fund and staff schools; to support policy analysis, development and decision making; to monitor the outcomes of the New Zealand education system; and for national and international reporting purposes.

The March data is mainly used for schools' resourcing purposes while the July data is used more for trend analysis as detailed information on age and ethnicity are collected at this time.

The following table details of the information obtained from the July School Rolls Returns:

Theme	Variables
Regular Students	Number by age, gender, year of schooling, ethnicity, type of school, type of student and nature of attendance (full-time and part-time)
Adult Students	Number by gender, year of schooling and nature of attendance
International Students	Number by gender, year of schooling, country and type of student (FFP, Exchange or MFAT)
Ethnic Group	By age and gender, or year of schooling and gender
Maori Language Learning/Maori-Medium Education	Total number of students and number of Maori students by level of learning, and year of schooling
Pasifka Medium Education	Number by language, level of immersion and year of schooling
Early Childhood Attendance of Year 1 Students	Type of early childhood service attended prior to starting school by ethnicity
Students in Special Schools	Number of students by gender, age, year of schooling, type of special education provision, and ethnicity
Subject Enrolments	Subjects taken by secondary students by learning zone¹ and gender
Predicted Rolls: Regular Students	Number by year of schooling for primary and intermediate; FTE by year of schooling for composite and secondary
Predicted Rolls: Adult Students	FTE by year of schooling
Predicted Rolls: Maori Medium Education	Number of students (Maori & Non Maori) by level of learning
Boards of Trustees²	Board Members by gender, ethnicity, position on board and type of member

Notes:

learning zone is the class level at which a subject is generally studied (this may differ to the Year Level of the student).
Information is only available in summary format.

Key Findings

The latest roll information from the July School Roll Return, as well as summaries of previous years, can be found in the school roll summary report. These reports provide a summary of the roll information from the March return, including information on the number of schools, school roll, numbers of foreign fee-paying students and numbers of students involved in Māori Medium Education. Data tables are also available from these linked pages.

Data from July School Roll Returns can be accessed via the following links:

Publications

The July School Roll Return data are used as the basis for a significant amount of analysis and many publications about schooling in New Zealand. July return data can be found in:

the publication Education Statistics of New Zealand
the publication New Zealand Schools: Ngā Kura o Aotearoa
the publication School Roll Summary Reports
the publication State of Education in New Zealand
the indicator Prior participation in early childhood education: new entrants
the indicator Retention of students in senior secondary schools
the indicator Kura kaupapa Māori and kura teina schools

Data Collection

Collection Forms

Copies of the collection forms used for the July School Roll Return are available as either MS Word documents or PDFs.

Roll Return Guidelines

These guidelines have been updated and expanded to help schools to prepare the data needed for the March and July roll returns. They are designed to help Principals and their administrative staff to ensure that roll returns are completed accurately, whether they use a computerised student management system or complete their returns by hand.

Select the latest roll return guidelines.

Code Sets

Copies of the code sets used in roll return.

Coding Guidelines

Reducing Iwi Coding Problems provides guidance on how to reduce the number of Iwi coding errors by highlighting the problem areas, and providing the recommended code to use.

The Ethnic Group Code includes a section on how to convert multiple ethnic groups into a single ethnic group (prioritisation).

SMS Roll Returns

Specific information for SMS Vendors regarding school roll returns. This information is provided to allow SMS vendors to ensure their systems are accurate prior to schools submitting their rolls.

Contact Us

If you would like to know more about July School Roll Returns please email us at one of the following addresses:

For questions about the reporting, publications and use of data: Information.Officer@minedu.govt.nz

For questions about the collection and coding of July School Roll Returns: School.Returns@minedu.govt.nz

Search